Speakers Bureau: Host Resources
Hosts, We’ve Got Your Back
Whether you are a seasoned host or a newcomer, below are resources to get you started and ensure your Speakers Bureau event is a success. Feel free to experiment—every community is different, and you know your community best!
If you have questions, please feel free to contact the Speakers Bureau manager at [email protected].
Host Checklists
Download the host checklist for in-person events here, and the host checklist for online events here.
These checklists give you a week-by-week breakdown of your responsibilities as the host from start to finish. They also include answers to frequently asked questions, such as how to create registration pages, collect audience evaluations, and more!
Humanities Washington Logo
We require that any promotional materials for a Speakers Bureau event include our logo. Thank you!
Material for Promotion
This folder includes social media graphics for all 2026-2027 speakers.
If you need higher-resolution photos, please contact [email protected].
In-Person Audience Evaluation Form
In preparation for your in-person event, please have the QR evaluation code (provided by Humanities Washington) accessible for attendees.
For virtual events, please use the link to the online audience evaluation form sent to you in the confirmation email.
Intro Script
This is a suggested script for introducing your Speakers Bureau event. It includes land acknowledgment resources for Washington State.
Note: These resources are not definitive, please proceed with care by contacting the nations in question to identify boundaries.
You can find the biography of your speaker here.
Legislator Invite
Invite your representatives! Representatives want to know that these events are occurring in their communities. Even if the representative does not respond or attend, this is a great way to remind them that you are utilizing a valuable public resource.
- Find your legislative and congressional districts.
- Find your representatives’ email addresses or their mailing addresses to invite them.
Press Release Template
Use this template to easily contact your local newspapers and media outlets.
Frequently Asked Questions
How does Humanities Washington promote Speakers Bureau events?
Because we have a limited staff and hold hundreds of events annually, promotion falls primarily to the host organization. However, Humanities Washington is happy to support these events in the following ways:
- Each Speakers Bureau event has a unique webpage on our website and is listed on our website calendar.
- Monthly emails and postcards are sent to thousands of our subscribers that list upcoming events.
- We create or co-host a Facebook event page for each event.
What’s the best way to use social media to increase attendance at my event?
We consistently receive feedback that more audience members are learning about events through social media, and we encourage you to use your organization’s various platforms to reach a broader range of folks.
We highly encourage you to create a Facebook event and list Humanities Washington as a co-host so that the event will be included in both of our organization’s pages. The host of an event can add co-hosts by clicking “edit” in the top-right corner of the event page, then scrolling to the bottom to search for co-hosts.
I’m feeling a little overwhelmed by these promotional responsibilities. What should I do?
Contact Humanities Washington! We are here to support you and make your event a success. Reach out to [email protected].